Commodity & Logistics Support Unit

BRIEF ON THE HIV COMMODITIES STATUS

Commodity security is one of the key agenda of the HIV programs that ensures an uninterrupted HIV prevention, care and treatment service delivery.  To achieve the commodity security, the programs undertakes several measures that include monthly commodity status monitoring at national level by the multi-stakeholder commodity security committee.

The commodities in the HIV program are divided into for thematic areas namely ARVs and OIs,   nutrition, laboratory and prevention.  These thematic areas are managed by technical working groups (TWG) that generate the monthly reports and report to the commodity security meeting on monthly basis. The TWGs also take lead in the national quantification exercise

Key measures and activities undertaken by the program to ensure commodity security include;

  1. Commodity security committee

This is a multi-stakeholder committee that meets on monthly basis with a sole role of coordinating the national efforts of handling HIV & AIDS commodities, in achieving commodity security. Under this committee, there exist four main technical working groups (TWGs) namely the ARVs and OIs, Nutrition, Laboratory and Key population. The TWGs also meet on monthly basis to review the commodity stocks and the patient numbers scale-up trends and prepare presentations and reports for discussion and recommendations by the commodity security committee. The other key functions of the committee are to oversee the annual quantification of HIV commodities and manage the national supply chain thereby assuring adequate availability at all times and forestalling any impending over-stock or stock-outs, provide justification and advocate for increased resource allocation for commodity security and coordinate the various donors and partners involved in the HIV & AIDS commodity security.

  1. Annual quantification for HIV commodities

NASCOP in collaboration with the key stakeholders in HIV commodities undertakes a national quantification exercise for HIV & AIDS commodities every year.

The main goal of undertaking this annul exercise is to provides information on HIV commodity requirements, financial commitments and quantification report acts as a resource mobilization tool where gaps exist. In addition, the report also provides guidance to the stakeholders to plan for procurement of HIV/AIDS commodities for the period.

Procurement monitoring

The HIV commodities are procured by various stakeholders and distributed through mainly through KEMSA.  Quantities required for procurement are reviewed  on monthly basis where expected dates of deliveries and when an order requires to be made are determined and the necessary measures put in place.

  1. Logistic Management Information System (LMIS)

To ensure data availability, the program has developed data collection, reporting tools and a database at national level where the reports are consolidated. The reports are reviewed on monthly basis and data is used to generate monthly national reports.

Monthly reports on stock status

  • Antiretroviral medicines
  • Laboratory commodities
  • Nutrition commodities

Quantification reports
Data collection and reporting tools

  • ARVS and OI
  • Laboratory
  • Nutrition